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Play Fund Win manages 5 data types including leads. Helps you organize, track, and share your work in 1 place for teams and solo users.

DRAW FORMAT — CHARITY GALA

Charity gala raffles — turn black-tie into bigger gives

Dinner-night raffles where every guest is already engaged, already generous, already in the room. Pair a top prize with a silent live-draw moment between courses. The format that turns a black-tie evening into your biggest single fundraiser.

CharitiesFoundationsSchoolsCommunity groupsMembership organisations

Chat with Robin See how it works →

15% only when you raise10 minutes setupUK fundraising ready

Robin

Your fundraising co-pilot · 30 seconds to a plan

Hi — I'm Robin. Tell me a bit about your cause and I'll suggest the right draw, ticket price and a realistic raise. Live in about 10 minutes.

Premium ticket pricing

Engaged in-room audience.

Annual cadence

Concentrate fundraising into one night.

£10,000–£50,000 / gala

Depends on guest count and prize ladder.

Society lottery configured

Robin matches your event setup.

How it works

Four steps to live

Pick your gala

Annual dinner. Awards night. Sponsor evening. Robin builds the raffle around the event in 10 minutes.

Open ticket sales 4–6 weeks before

Sell online to RSVPs. Sell on the night via QR codes on tables. Premium ticket prices (£10–£25) — guests are already in giving mode.

Live draw between courses

A 5-minute live-draw moment between main and dessert. Big-screen reveal. Winner present, photo opportunity, raucous applause.

Pay out and close

Winner paid automatically. Your share lands in your bank within days. Photos and donor recognition fuel next year’s event.

Charity gala raffle fundraising on Play Fund Win

Featured host

NABS

Charity Gala Raffle

Annual industry gala raffles — sold pre-event and at the table, drawn live as the spectacle moment of the evening.

Verified PFW host

More case studies

Real examples

Verified PFW hosts running this format

Verified

Annual

Annual charity dinner raffle

Premium prize ladder drawn between courses

Verified

Annual

Foundation gala silent auction + raffle

Combined silent auction with live raffle draw

Verified

Annual

Alumni reunion raffle

School / university alumni event with experience prizes

Verified

Annual

Sponsor recognition evening

Premium raffle for major donors and corporate guests

Typical revenue

Illustrative ranges — not guarantees

Based on verified host data — your numbers will vary.

Charity gala, £25 ticket, 200 guests

£0–£20,000 per event

Premium prize ladder, pre-event + on-night sales

School / alumni dinner, £10 ticket, 300 guests

£0–£12,000 per event

Mix of cash and experience prizes

Foundation sponsor evening, £50 ticket, 100 guests

£0–£18,000 per event

High-value single-prize draw

Who it's best for

Designed for these communities

Charities running flagship annual events

Black-tie dinners, sponsor evenings, founder galas. The audience is pre-selected for generosity.

Foundations and major-giving programmes

A high-touch fundraising add-on for events that already command premium ticket prices.

Schools, alumni groups and membership organisations

Reunion dinners and alumni galas convert beautifully — nostalgia plus a premium prize ladder.

UK fundraising ready

Compliance notes

Specific defensible claims — no fluff.

18+ entry verification built in at checkout
GDPR-compliant supporter data handling
Stripe Connect payments with full audit trail
Trustee-ready reporting on every draw
Free-entry route available where required by UK prize draw rules

PFW is not a Gambling Commission licensed operator — formats are configured to fit either a society lottery (where the host holds a licence or registration) or a free prize draw route. Robin will pick the right one for you.

What you'll need

Five things, ten minutes

Ticket price (typically £1–£5)
A prize or prize structure
A way to reach your supporters (email list, social, matchday programme, website)
A bank account — connected via Stripe Connect (10 minutes)
About 10 minutes to chat with Robin and go live

FAQ

Common questions

Do we need a licence to run a gala raffle?

Many incidental gala raffles run under the small lotteries exemption for incidental non-commercial lotteries — designed exactly for this use case. Larger or higher-prize-value raffles may need a Small Society Lottery registration. Robin will check your specifics.

When in the evening should the draw happen?

Between main course and dessert is the sweet spot. Guests have eaten, drunk, and are emotionally peaked. Avoid the speeches slot — energy is different. Robin’s playbook covers the run-of-show.

How do we sell tickets on the night?

QR codes on every table. Guests scan, pay on their phone in 30 seconds. No paper tickets, no cash, no float. The QR code approach typically lifts on-night sales by 40–60% vs traditional ticket strips.

What prizes work best at a gala?

A premium experience headline (private dining, sports hospitality, luxury weekend break) plus 3–5 mid-tier prizes (cases of wine, restaurant vouchers, sponsor-donated items). Match the prize ladder to your audience’s lifestyle.

Can we combine a raffle with a silent auction?

Absolutely — they pair beautifully. The raffle captures everyone (£10–£25 entry), the silent auction captures the top 10% of donors (£500+ items). Different price points, no cannibalisation.

How do we encourage guests to buy multiple tickets?

Bundle pricing (1 for £10, 5 for £40) drives bigger buys. Pre-fill suggested ticket counts on the QR code page. Most guests buy more once they see others buying.

What if the winner has left early?

No problem — they’re notified by email and SMS in real time. Prizes paid out or shipped within days. The room moment still happens, even if the winner isn’t there.

What does it cost?

Our standard fee is 15%, only when you raise. No setup, no subscriptions.

Couldn't find your answer? Chat with Robin — she'll help in under 2 minutes.

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